The producers of Your Life Arizona asked our founder, Amber Miller, to discuss delegation as it relates to busy moms!
In this clip that aired April 25th on Channel 3 in Phoenix, Amber discusses delegating tips that moms – and anyone – can use to make their lives easier.
In this segment which aired April 9, 2018, on Arizona Daily Mix in Phoenix, Smart to Finish Office Solution’s CEO, Amber Miller, discusses how her business got started and tips to making delegating a priority at work and at home!
Guest Post by Jeanna Gabellini
I’ve been called a control freak, multitasker, goofball, magnificent manifester, and just plain ole freak. I can relate to all of them. However, the one that used to really irritate me is when someone said I wasn’t a good delegator.
Why? Because I see how often it doesn’t even occur to me to ask for help. I’m used to figuring stuff out with my Inner Business Expert (aka Divine Guidance) or whoever is coaching me. After years of being single and a solo-entrepreneur I created a bad habit of handling everything myself.
I cured myself once I had kids. My time and energy was poured into feeding, bathing, cuddling, playing, and cleaning up after my boys. I realized quickly that the only way to stay sane was to expand my circle of support.
There is no way to generate a huge increase in revenue, and sustain it, if you’re not tapping into the expertise and support of other people. Even if you have a GREAT team and you think you ask for help often, see how much more support you could receive!
- Who could help me do this better, easier, and faster?
- Who could help put a unique spin on my idea?
- Who could challenge my beliefs/story on this topic?
- Who could introduce me to more ideal clients?
- Who could help me get the word out about my products, programs, and services?
- Who does social media, marketing, websites, or systems really well?
- Who could assist me in the office or house with the stuff I can’t get to?
- Who is a great leader?
- Who is awesome at brainstorming?
- Who would support me in getting WAY outside of my box?
- Who makes me feel good?
Challenge yourself to come up with at least 5 people for each question.
Next, ask yourself, “If I had full permission and knew I’d be seen in a positive light, what would I ask for specifically?”
Check in and see if you’re playing it safe. You want to ask for help so that you can dramatically increase the quality of your life and the amount of abundance you experience.
Imagine that being selfish was really about self-love or being self-full (which it is).
Now it’s time to ask! What’s the best way to ask, especially if you’re not in a position to pay for help?
Simple. From your heart. You don’t have to promise to do something in return. If you know you can be of service to them and you feel inspired to offer that service, by all means do it. However, it’s not critical in this process.
When you have an idea, you’ll always have access to the resources, people, and money to actualize it. But you have to take the first step.
Asking for help is the easiest way to get from where you are to somewhere even better.
And if you get stuck on who and how to ask… ask your Inner Guidance for help. 😉
Jeanna Gabellini is a Master Business Coach who makes it effortless and exciting for conscious entrepreneurs to attract all the clients they want without doing more, working more, or marketing more. Grab her FREE audio on dialing in your biz here: http://masterpeacecoaching.com/freecd
We get it. You built your company from the ground up, and you have been wearing many hats to make your business a success. You’ve been doing your own marketing, bookkeeping, design, and the like, and it’s starting to become impossible to help your business grow. It’s hard to turn over control of your daily business tasks to anyone else. But when you learn how to let go of the reins and find tasks you can delegate to a virtual assistant, you will find that you can get back to what you love doing: running your company.
If you’ve never hired a virtual assistant before, you might not know what sorts of tasks they are capable of doing. Virtual assistants are more diverse in their skills than ever before. With that in mind, we’ve put together a list of the top 6 business tasks you can assign to a virtual assistant to get you started. We’ve divided them up into different categories: administrative tasks, marketing, design, website setup and support, research, and writing/editing:
Online Business Support
- Invoicing and bookkeeping
- Calendar management
- Travel arrangements
- Managing emails and phone calls
- Project tracking (Teamwork, Asana, etc.)
- Social media scheduling, posting, and managing ad campaigns for Facebook, Twitter, etc.
- Email marketing campaigns
- Customer relationship management (Infusionsoft)
- Sales funnel creation and management (Clickfunnels, Leadpages, etc.)
- Client management
- Web page design
- Ad design
- Banner design
- Logo design
- Business plans
- Ebook cover and layout design
- PowerPoint design
Website Setup and Support
- Competitor analysis
- Project-related searches
- Report data
Writing and Editing
- Blog posts
And this is just a sample of what a virtual assistant (or better yet, a team of virtual assistants) can do for you. It’s up to you to decide which business tasks you can delegate to a virtual assistant (or virtual assistant team like we have here at Smart to Finish). But once you start delegating tasks, we promise you won’t ever look back!
Delegating is one of the most valuable tools in a small business owner’s arsenal, but it’s often overlooked and doesn’t get enough good press. That’s why Smart to Finish is designating August 28th as National Delegating Day, because we want small business owners everywhere to know how they can increase their time, effectiveness, and profitability when they know how to delegate.
When first starting out, small business owners need to wear many hats. As their businesses grow, however, small business owners will more than likely hit a wall if they continue to do everything themselves. And as a result, so will their business. By developing a team and delegating some of the daily tasks, a small business owner will be able to focus more on growing the business rather than continuing to overextend themselves.
What Is Delegating?
Put simply, it’s making decisions and handing authority over to someone else to complete a set amount of tasks. And when you delegate, you get the following benefits:
- Provides you with more time to focus on bigger picture tasks and things that matter to you
- Allows others to gain new skills and grow
- Develops trust with your team
When you learn to delegate, you will free yourself from everyday tasks and get back to doing what you love, running your business and being an effective leader.
What Prevents People from Delegating?
The main roadblock is the thinking “I can do it faster and more effectively if I do it myself.” Another common mindset it, “no one can do it better than I can.” It’s hard to give up control. But when you make the effort to train others to do the work you know is holding you back from bigger goals, the benefits are endless.
What Are the Best Ways to Delegate?
Once you allow yourself to give up control and turn tasks over to another person, you now need to have a plan for delegating your projects. Who should do them? How should they go about doing them? What can you do to make sure projects don’t go off track?
First, if you can’t afford to hire employees, you should consider outsourcing your tasks to a virtual assistant or contractor. They often specialize in the tasks you know someone else should do such as bookkeeping, social media scheduling, website maintenance, marketing, and the like. And yes, while outsourcing does cost money, it does not cost as much as hiring employees.
Important tasks always have due dates. If it’s a large-scale project, then set up check-ins and milestones to make sure the project is moving forward.
Once you have found a virtual assistant or contractor you can work with, it’s always a good idea to keep the lines of communication open. By communicating your wants and needs clearly up front, there will be less room for error during the course of the project. It’s also a good idea to request regular updates or status reports so that you can keep an eye on a project’s progress without having to constantly read and send emails.
So now that you understand the importance of delegating and how to delegate effectively, set your calendar to remind you that Delegation Day is August 28th and get your plans to boost your business by delegating! If you need help with delegating, please contact us at Smart to Finish where we manufacture time! We’d be happy to help take work off your plate!