Why Hire a Virtual Assistant as a Creative? Here’s Why

business concept – businesswoman talking on the phone in office

Why hire a virtual assistant when art is your business? Mainly because you’ll protect against burnout while seriously increasing your productivity. Your VA can help you regardless of where you live and can relieve the expense of hiring a full-time employee too.

In her Inc.com article entitled Why Hiring a Virtual Assistant is the Best Move Entrepreneurs Can Make, Amy Vetter shares the following advice:

“When we are stressed or not at optimum energy, our executive and critical thinking skills suffer. It is more important to work smarter and devote your workday to the areas of your business that require your full attention and energy.”

Creating is your superpower but administrative tasks may be crowding out or even killing your passion, productivity and output. Maybe you’re a novelist, a videographer, musician or work in another creative medium.

Even though it’s hard to believe, your ‘kryptonite’ is someone else’s superpower. You don’t have to let those necessary but draining tasks steal your creative energy or silence the muse. The world is waiting for you to create after all.

Imagine if you could find someone who’s passionate about all those things you aren’t? How could that change your life, business, work-life balance and art?

Creatives Are Pulled Between Two Worlds

You feel the constant tug-of-war between administrative tasks and creating. It’s exhausting because you’re using two very different parts of your brain.

The creative side can feel like a lush forest with sunshine breaking through. The administrative side feels like an inhospitable alien landscape. It’s like you’re being constantly pulled between two worlds.

How do you create meaningful art with all the chaos and when things are so off-balanced? You may curse the fact that you despise taking care of the details. But what if all those frustrations are simply telling you something bigger about yourself and a satisfying solution?

That it could be time to find someone who excels at handling the details that distract and bug you so much. We’re all different and have unique gifts to offer to others.

You’re most at home when you’re creating. Why not have someone help you with the details so you can create even more? That’s where a VA or remote administrative assistant can transform your business.

What Tasks Can a Virtual Assistant Help Creatives With?

Why hire a virtual assistant as a creative? Because the types of available virtual administrative services are diverse.

There are many tasks a virtual assistant for creatives can assist you with, freeing up the time you need. Nearly all tasks that ‘drain your batteries’ can be delegated. Here are some possibilities:

  • Email management
  • Social media management
  • Website maintenance and design
  • Content creation
  • Product launches
  • Scheduling
  • Invoicing
  • Marketing
  • Much more

Why Hire a Virtual Assistant?

The most effective way to find out is to get in touch with us so we can give you all the details and answer any questions you may have. We can provide you with a free 30-minute consultation.

What you may need most is a remote office assistant. It’s also possible you need a virtual team or online business manager (virtual manager). Either way, Smart to Finish can help as your creative purpose grows.

10 Ways Creatives Can Grow their Business Through a Virtual Team

Did you know that hiring a virtual team could transform your creative business? You’re brilliant at something whether that’s photography, the culinary arts, putting words on a page or producing music that makes people come alive.

But, more than ever, you’re feeling stretched thin. Sometimes the stress of all your urgent tasks that don’t involve creating can weigh you down.

Maybe you’ve finally realized on a deeper level that you can’t do it all. And so, the next logical step is to hire a virtual assistant to help you get some of those many nagging tasks done.

You increasingly realize that outsourcing some of those tasks isn’t a luxury but a vital need. The next question to ask yourself is whether one person is enough for what you plan to accomplish.

In her medium.com article entitled 7 Tips to Build the Best Virtual Assistant Team, Melissa Smith shared the following about the value of hiring a remote team for your business:

“Having a VA team can be the best thing you’ve ever done for your business. While you continue to grow, your crew is there waiting for you to come in for a pit stop. They’ll get you all fixed up and back on the track again without you ever having to leave the driver’s seat.”

It may be that you need a VA team to reach your greatest potential. That way, you can draw from the multiplied expertise of a group rather than just one person. How can a virtual team help to grow your business? Here are ten key ways.

LinkedIn Marketing: These days, LinkedIn is a big deal for creatives looking to get discovered or to find work. You need to build up your contacts, keep in touch with connections, create a convincing profile, and share regular engaging content—all things a VA team can assist you with.

Web Design: Although web design involves plenty of creativity, it may not be your strength. Having someone on your team who’s strong in that area will help you to wow potential clients in a hurry.

Email Marketing: No, despite what some say, email marketing isn’t dead. Done right, it’s still effective at reaching your potential clients. Your VA can get in touch with your dream contacts while you continue to build your creative potential.

Facebook Marketing: Maybe you want to set up a Facebook group to do video chats, share content or place ads to reach your audience. If you don’t have the time, your virtual team will be there for you.

Project Oversight: Need to make sure all the pieces of your projects are fitting together? If so, an online business manager could be your solution. A virtual manager can make sure projects and tasks are working together efficiently, effectively and in a timely manner.

Product Launch: If there ever was something you can’t do all by yourself, a product launch would be high on the list. A remote team can give you the firepower when you most need it to ensure success.

Scheduling: Most creatives are more event than time oriented. Setting up appointments and keeping track of deadlines can be a challenge for many creatives. For that reason, scheduling is a valuable task to delegate to a team.

Email Management: Aside from email marketing, you may be struggling to keep up with the daily demands of responding to potential leads. Falling behind can add a lot of unnecessary stress. Your VA team can help you come up with templates to streamline and speed up your response time.

Content Creation: Even if you’re a writer, that doesn’t mean web writing comes naturally to you. Or, it could be that you’re just too busy. Whether you need writing for your web pages, blog posts or thought pieces to post on social media, your VA team can make it happen.

Graphic Design: Do you need a logo, social media graphics or other digital creation that has you stumped? If so, there’s no need to worry. A remote team can assist with graphic design as well.

Want to Find Out How a Virtual Team Can Help Your Creative Business?

If so, feel free to get in touch with us for a free consultation. Smart to Finish can set up a winning remote team so you can focus more on creating without all the competing noise. We look forward to meeting you!

Think You Can’t Afford an Online Business Manager or VA? Maybe You Can

Hiring an online business manager (OBM) or virtual assistant is a big decision, but could you be overthinking the financial side of it? This is a question only you can ultimately answer. 

Having said that, if you keep getting stuck on the question of, “How much is a virtual assistant,” maybe you should look into the answer. You may have thought about hiring an online manager, virtual assistant or VA team for a while now. Even so, you’re having trouble taking the final step of following through. 

Perhaps you’re struggling with several hidden fears or doubts that could be holding you back from a positive decision. Here are a few thoughts if you’re experiencing some worries over the virtual assistant price tag.

It Could Be Time to Scale Your Company

If it’s time to grow, that old saying, “You have to spend money to make money” is applicable here. Having fears about overspending certainly is a healthy trait to have as a business leader or owner. At the same time, playing it too safe may hurt your profits down the road.

“Ask most entrepreneurs and they’ll say they waited too long to get help — and that while waiting too long might have saved money, it also slowed the growth of their companies,” says Craig Bloem in his Inc. article entitled 4 Things You Must Spend Money on as a New Business.

You need the resources to grow your business to the next level. And sometimes that means spending money on talent now so your results can improve later. If your intuition tells you it’s time to grow, now could be the right time to get the virtual support you need.

Your Discomfort Could Be a Clue

Weigh this one carefully. You generally don’t want to go against your ‘gut feeling’. Still, business growth is rarely comfortable. If you feel discomfort at the idea of hiring a VA or OBM, that could be because courage is needed at the moment. You have to make the right decision in your discomfort.

Much like a middle school boy who goes through a major growth spurt may need new shoes and clothes, you may need to make adjustments for business growth. Sure getting ‘clothes and shoes’ is costly, uncomfortable and inconvenient now. However, ‘staying in those old clothes’ will eventually be even more so.

Sometimes, it just comes down to which discomfort you’d rather have. The ever-increasing discomfort of staying where you’re at or the discomfort of accommodating growth.

Perhaps You Can’t Afford to Pass on a Virtual Support

Have you lost too much time mired in the details when you could’ve been at the helm of your business? Deep down, you know you need to be looking at the big picture and casting the vision for your company. 

Your reality may look much different though. You find your day taken up with managing people and projects. You also get bogged down with pushing papers, paying bills, social media and sending yet another email. And your greatest potential is taking a hit as a result.

You’re Thinking in the Framework of Your Current Finances

You may be looking at how much you have to work with monetarily and figure it’s a ‘no go’. Part of that could be because you’re thinking of your finances where they’re at now instead of imagining how they could improve with virtual support. That added productivity may easily pay for the virtual assistant help you decide on.

You Could Be Thinking Too All-Or-Nothing

In other words, a major barrier you may be facing is you think you have to ‘go all out’ or go home when it comes to virtual support. You have to either do the VA or online manager thing super big or not at all. We all can be prone to all-or-nothing thinking at times, but it’s not always helpful.

For instance, you can always start small with virtual help and build up more support over time. This is a great strategy to try initially in some situations. As your company continues to grow, you can add additional VA help as you need it.

How Can an Online Business Manager, VA or Virtual Team Help?

At Smart to Finish, that’s a question we love to answer. And since every company is a little different, so is the solution. The virtual assistant skills and services we offer are many as well.

The best way to find out the specifics is to schedule a free 30-minute consultation with us. We can accommodate most budgets and work hard to be the best virtual assistant company money can buy. We look forward to meeting you and sharing about the benefits of a virtual assistant, VA team or manager online!

Looking for the Cheapest and Best Virtual Assistant? Why It’ll Cost You More

Many businesses search high and low for the best virtual assistant at basement rates. You know, the genie-in-the-bottle type who’ll offer ‘dollar menu’ prices while magically transforming your fledgling or thriving business into an empire. Although that sounds like a match made in heaven, you’ll pay more in the long run.

Think this is just a gimmick to get you to pay more for virtual assistant services? With all the ads out there for nearly ‘free’ virtual assistants, it’s not surprising if you’re tempted to believe that. The myth is that ‘you get what you pay for’ applies to other areas of life. The virtual assistant industry, however, is somehow magically exempt.

Just Google ‘cheap virtual assistant’ and see what turns up. And while the shoestring budget route may seem alluring, you’d better have some migraine medicine handy (and deep pockets readily available). Here’s why you’ll pay more for cheap VA services.

Mass Job Platforms Make Client/Virtual Assistant Communication Clunky

Communication is key when it comes to getting the most out of your virtual assistant experience. The most qualified virtual assistant or virtual team in the world will disappoint if the tasks needed aren’t properly understood and carried out. 

Many businesses rush to mass job platforms notorious for offering VA help at cheap rates. But because mass job platforms often thrive on keeping your VA’s identity a secret, inferior communication can result. Also, the interfaces can be poorly suited for optimal mutual understanding. The process can also feel less personal. In the end, the quality of your work can suffer.

Finding a ‘Deal’ Takes A lot of Time

The reality is there are a few good VAs out there at cheap prices. The problem is, you may have to work with a dozen (or more) VAs before you find one who can deliver what you desire.

You’ll also lose a lot of time you could’ve spent with your family, keeping healthy or pursuing your greater life purpose. And time will always be more valuable than money.

While it’s easy to think going cheap is a good idea, it really isn’t. Think about all of those hours you’ll spend looking for a ‘cheap’ virtual assistant. Then, think of all the money you’ll likely spend on VAs who don’t work out. And once you finally find the ‘perfect’ virtual assistant, they could be gone. Here’s why.

The Good VAs Don’t Charge Pennies for Long

Why might your ‘perfect’ and ‘cheap’ virtual assistant be gone once you’ve finally hit ‘pay dirt’? Because quality VAs don’t get into the profession to pay half of their bills while helping businesses pay all of theirs. 

Sure, a talented VA may take a few low-paying gigs at first to sharpen their skills. But they’ll quickly move on to greener pastures as soon as the right opportunity comes along. Good VAs know the value they provide and look for clients who recognize what they have to offer.

If Your VA Isn’t Paid Fairly, Their Work Will Suffer

Sometimes businesses forget something. Virtual assistants, like everyone else, need stability to function well. They do their best work when they’re treated fairly. Paying a virtual assistant way below fair pay will mean they’ll be more focused on their finances (or lack thereof) than your business needs.

It also means they won’t be able to spend as much time on your project. At the lowest rates, cutting corners or even pirating work to turn some semblance of a profit is a concern too. Virtual assistant scams abound at the lowest paying levels.

The Best Virtual Assistant Company Has High-Quality Standards

In summary, cheap virtual support coupled with high-quality virtual assistance skills is largely a farce. You almost certainly won’t get the best work your company needs and deserves if you look for ‘bargains’.

In his “Entrepreneur” article entitled Don’t Be the Cheapest, Be the Best, Mike Templeman shares that, “People are willing to pay for quality.” 

At Smart to Finish, we agree with Templeman. Our goal is to be the best at what we do. We aren’t competing with our competitors on price (someone will always be cheaper). 

Instead, our virtual support team strives for excellence and to be the best VA service money can buy. We possess strong communication skills and are experts at a wide variety of tasks to ensure your business achieves its fullest potential.

Whether you need a single virtual assistant, a virtual team or an online business manager, we can deliver the best for you. If you’d like to learn more, you can reach out to us for a free 30-minute consultation

The benefits of a virtual assistant are many. Whether you’ve been asking yourself, “How much is a virtual assistant,” or, “What is a virtual assistant and what do they do,” we can provide solid answers. 

Tired of Juggling Private Contractors? A Virtual Assistant Team Can Help

Tired of Juggling Private Contractors? A Virtual Assistant Team Can Help

If you’re like many businesses, not all the tasks you need completed are done in-house. This could be due to temporary staff shortages, the need for extra help during a product launch or the need for specialized skills.

Hiring freelancers is a great way to get help from on-demand experts but it can be challenging to manage private contractors once you have several working for you. That’s where a virtual assistant team can help.

“Having a VA team can be the best thing you’ve ever done for your business,” says Melissa Smith in her article for Medium entitled, 7 Tips to Build the Best Virtual Assistant Team.

Here are a few key ways a virtual assistant team can solve the multiple private contractor challenge.

Project Unity

Working with several contractors on projects that overlap can sometimes be like trying to make different jigsaw puzzles fit together in a coherent manner. Private contractors may not always agree with the same plan of action or meld well.

Working with a virtual assistant team can eliminate a lot of needless frustration. You’ll have a team of virtual assistants working together on different aspects of a project and communicating with each other along the way. You can also have your own online manager through the virtual assistant company to oversee your project.

They’ll connect the dots so you don’t have to. This also provides accountability and encouragement for each team member to give their best to the larger, overarching project.

More Convenient Payments

Paying your hourly employees tends to be more automatic than paying your contractors. With your hourly employees, there’s consistency. With your private contractors, things can be quite sporadic.

Making payments to contractors from different companies can be easy to overlook with all the other demands you face each day. Making a bunch of additional payments can also turn into a time drain.

Hiring a team of virtual assistants from the same company can streamline this process. Not only is it easier to make payments, but it’s also far easier to keep track of your spending, helping you to stay within your budget.

Could a Virtual Assistant Team Be the Answer to Your Outsourcing Needs?

At Smart to Finish, we’re committed to being the best virtual assistant team available. We can complete a surprising variety of tasks for you, freeing up your time and helping you build revenue. Our team can even be your online business manager.

If you’d like to learn how our virtual assistant services can help to build your business dreams, feel free to reach out to us. Whether you need an online manager for your hourly employees and contractors, marketing help, extra support for a product launch, or more, Smart to Finish is here for you. We’ll provide a free 30-miute consultation to discuss how we could best make a positive difference in your business.

What to Look for in a Virtual Assistant

What to Look for in a Virtual Assistant

You’re finally sold on the value of getting help for your business from a virtual assistant. While that may seem like the end of the discussion, it’s actually just the beginning. The
type of support you receive could make the difference between excellent results and a bunch of work you’ll have to fix later on.

How can you keep from getting burned? First, go with a reputable virtual assistant company. Secondly, give it a try in small doses to start to see if it’s a good fit. Beyond that, there are some characteristics to look for to help you decide if you’ve found a “winner.” Here are some things to keep in mind as you consider how to find a virtual assistant.

Honesty

When it comes to intellectual property, integrity is everything. You need a remote administrative assistant or virtual assistant you have complete confidence in. The alternative is far too risky. You need a good idea of when work will be delivered and what specifically will be delivered per your agreement. You also need to know your private information will be kept confidential and safe.

Versatility

These days, the sheer number of different tasks waiting to be completed at your business can be overwhelming. For instance, successful marketing strategies for businesses have grown more complex. You typically see the best results from a blend of different strategies.

The best virtual assistant will possess a variety of skills. Also, going back to the honesty trait, your virtual assistant should be transparent when they’re not skilled in a specific task you need accomplished.

This is why it’s great to work with a virtual assistant team where the company culture exhibits the traits you’re looking for. That way, you’ll be able to get help from different virtual assistants based on their skill sets. The end result will turn out much better.

Professional Rates

It won’t take you long in your virtual assistant search to find cheap rates. Why not shop for a drastic bargain? Because your results will almost certainly suffer if you do. Those low-ball virtual assistant companies have to make money somehow and that means cutting corners.

The best-case-scenario is you could end up with poor quality work. The worst? You might receive pirated “work” that places you in legal trouble, have sensitive information stolen from your company or a dishonest accounting of hours worked.

Do professional rates always mean you’ve found a great fit. No. But they’re usually a good indicator that your virtual assistant cares enough about great results to charge realistic rates.

Friendliness

It’s not just about completing your to-do list with your virtual assistant. That process should also be enjoyable and feel like a team effort. Human interactions affect us all either positively or negatively. For that reason, choose someone who’s friendly as your virtual assistant.

In her Entrepreneur article, Ten Qualities You Need to Keep Your Virtual Assistant Clients Happy, Shelby Larson shares the following advice to virtual assistants about friendliness:

“Having rapport with your clients will take you further than you could imagine.”

Could Hiring a Virtual Assistant Benefit Your Business?

At Smart to Finish, we work tirelessly to be the best virtual assistant and virtual assistant team available. We can be your manager online, overseeing a variety of administrative tasks.

Could you use some help with your business? Whether you need an online business manager, a virtual marketing assistant or more, we have you covered. Our virtual assistant company can complete a variety of tasks to ensure your business continues to thrive.

Are you interested in what we can do for you? Feel free to get in touch to set up a 30-minute free consultation with us.